Advances in cloud storage have allowed businesses of all sizes to more safely and conveniently store their sensitive data. Yet many people still don’t fully understand what “the cloud” is and what advantages it offers.
If you are on the fence about whether cloud storage is the right fit for your business, check out these top ten advantages of moving your data to the cloud:
1. Data on the Cloud can be Accessed Anywhere
Cloud storage gives your business a lot of flexibility. As long as you have internet connection, you will be able to access all of your data and files from any location. This flexibility makes working remotely much more convenient and may prevent disastrous situations such as accidently leaving a file behind when you leave for an important business meeting.
This flexibility also allows you to offer a valuable perk to your employees. According to one study, 42% of employees said that the ability to telecommute is so important to them that they would be willing to take a pay-cut to make it possible. While cloud storage may not be the only thing you will need to make telecommuting possible, it will go a long way to providing you and your employees this freedom.
2. Cloud Storage is More Secure
Imagine all your business’s sensitive data is stored on a single laptop. Now imagine that laptop is lost or stolen. It happens more often than many might think, and it’s a disastrous situation when it does. In short, data stored in a physical location, be it on-site servers or a single computer, is just one incident away from being compromised.
On the other hand, it would take a lot more than a crook with a crowbar for data on the cloud to be stolen. In fact, thanks to state-of-the-art cybersecurity software, cloud storage is almost impenetrable, meaning that your sensitive data will always be safe and secure.
If you still want to keep a physical copy of your data on the hard drive of your computer, your cloud storage account can be integrated to your computer, allowing you to remotely wipe the hard drive in the event your computer is stolen. In this way, cloud storage offers multiple layers of security and peace-of-mind that you just don’t have with conventional storage.
3. Backing Up Your Data is Made Easy
There are more threats to your important data than just the risk of having it stolen, namely the risk of having it lost or destroyed. Not only is data stored in a physical location much more susceptible to a wide variety of threats (such as floods, fires, and theft, just to name a few) backing up data that is stored on a laptop or on-site server without making use of the cloud is much more complicated and expensive. With cloud storage, though, you can easily and affordably back up your data, ensuring that no matter what happens to your on-site copies you are still able to access your crucial files and information.
4. Collaboration is Made Easier
Cloud storage allows you (and your employees) to send, receive, access, and edit files anytime, anywhere. This makes collaboration much easier, especially when using apps that show changes in real time. Thanks to cloud storage and the workflow apps that go along with it, moving your data to the cloud provides you with a constantly connected workforce and makes collaboration between you and your employees a much simpler task.
5. Cloud Storage is More Affordable
Most cloud storage services operate on a subscription-based model that is much more affordable than having to purchase a bunch of new hardware. With cloud storage, you are able to pay as you go and cancel anytime you please, letting you avoid the large investment purchases that conventional storage entails.
Even if you have already purchased the hardware needed for on-site storage, the maintenance and replacement costs necessary to keep it up and running will quickly outweigh the costs of switching to the cloud.
6. Automated Updates and Maintenance
On-site servers are a hassle to maintain and keep updated. What’s worse is that, because of this hassle, many times on-site servers are left unmaintained and go without critical software updates. This leaves them less functional and at a greater risk of having their security breached.
With cloud storage, though, the servers responsible for keeping your information online are managed and maintained by your service provider who will constantly keep them updated with the latest security and software. This allows you to spend less time worrying about your servers and more time focusing on your business.
7. Cloud Storage Makes Your Business More Competitive
Having all your data easily accessible on the cloud means that your business will be quicker and more agile, able to capitalize on opportunities that might otherwise have gone by the wayside. Technology once only affordable to large companies is now at the fingertips of any business that can afford a small subscription fee. In this way, moving data to the cloud has allowed small businesses to become more competitive with their large-scale counterparts.
8. Cloud Storage Frees up Your IT Staff
IT workers don’t come cheap. Because of the cost, many businesses find themselves severely short-changed in the IT department. Maintaining on-site servers is just one part of your IT staff’s job, but when it is the biggest part of their job (and you’re short on IT staff to begin with) the rest of the tasks they are responsible for could suffer.
With cloud storage, you are able to free up your IT staff to focus on other matters, leading to a nimble, effective IT department that may end up making your business money instead of costing it money.
9. Cloud Storage is More Reliable
Most cloud storage services offer a guarantee of 24/7/365 availability with 99.99% reliability. This is a lot higher number than you are going to get with on-site storage, which may incur days of downtime while you wait on your IT staff to fix a problem.
Cloud storage providers stake their business on their servers working, and they labor around the clock to make sure they are up and running at all times. This makes for a level of reliability that is unattainable for most any on-site server.
10. Lower Power Usage
Your on-site servers are not 100% efficient. Chances are they’re not even close. This means that your idle servers are wasting a lot of power, increasing your costs as well as your business’s carbon footprint.
The data centers that run cloud storage, though, are designed to be much more efficient and are scaled to store the data for hundreds, if not thousands of businesses. This allows them to use far less energy per subscriber than would be used if their subscribers each had their own servers. This saves you money and reduces the impact increased power usage has on the environment.
For most businesses, moving their data to the cloud is by far the best solution for their data storage needs. If you would like to learn more about cloud storage or need help moving your business’s data to the cloud, feel free to contact us today.